How to forward Office 365 emails to an external email address

Office 365 offers a wide range of features and tools to help streamline your work processes. One of the useful features it provides is the ability to forward emails to an external email address. This can come in handy if you want to access your Office 365 emails from another email account or if you prefer using a different email client.

Forwarding your emails from Office 365 to an external email address is a simple process that can be done in just a few steps. First, you will need to access your Office 365 account and navigate to the email settings. From there, you can set up the forwarding rule and specify the external email address where you want your emails to be forwarded.

It’s important to note that when setting up email forwarding, you should always double-check the accuracy of the external email address. Any errors or typos can result in your emails being sent to the wrong recipient or not being delivered at all. Additionally, keep in mind that forwarding emails to an external address may introduce additional security risks, so it’s important to stay vigilant and take necessary precautions to protect your sensitive information.

Step-by-Step Guide: Forward Office 365 Emails to External Email Address

Here is a step-by-step guide on how to forward your Office 365 emails to an external email address:

1. Log in to your Office 365 account.

2. Go to the settings menu and select “Options.”

3. In the Options menu, click on “Mail” and then select “Forwarding.”

4. Enable forwarding by selecting the option to “Start Forwarding” your emails.

5. Enter the external email address to which you want to forward your emails.

6. Choose whether you want to keep a copy of the forwarded email in your Office 365 mailbox or not.

7. Save your changes.

8. Test the forwarding by sending a test email to your Office 365 account and checking if it gets forwarded to the external email address.

That’s it! Now all your Office 365 emails will be automatically forwarded to your desired external email address.

Access Office 365 Settings

In order to forward Office 365 emails to an external email address, you will need to access the settings within your Office 365 account. Here are the steps to access the settings:

1. Open your Office 365 account.
2. Click on the “Settings” icon, usually represented by a gear or a cogwheel, located in the top right corner of the screen.
3. A dropdown menu will appear, click on “Options” or “Settings”.
4. In the options/settings menu, locate the “Mail” or “Mail settings” section.
5. Under the “Mail” or “Mail settings” section, look for the “Forwarding” or “Forwarding settings” option.
6. Click on the “Forwarding” or “Forwarding settings” option.
7. Enter the external email address to which you want to forward your Office 365 emails.
8. Save your changes and exit the settings menu.

By following these steps, you will be able to access the necessary settings within your Office 365 account in order to set up email forwarding to an external address.

Navigate to Mail Flow Settings

To forward Office 365 emails to an external email address, you need to configure the mail flow settings in the Office 365 admin center. Follow these steps to navigate to the mail flow settings:

Step 1:

Sign in to your Office 365 account using your admin credentials.

Step 2:

In the Admin center, navigate to the “Admin centers” section and click on “Exchange”.

Step 3:

In the Exchange admin center, click on “mail flow” in the left-hand navigation menu.

Step 4:

Click on the “rules” tab in the top navigation menu.

Step 5:

Here, you will see a list of existing mail flow rules. To create a new rule for forwarding emails, click on the “New” button.

By following these steps, you will be able to navigate to the mail flow settings in Office 365 and proceed with the configuration to forward emails to an external email address.

Select ‘Rules’ Tab

Once you are in your Office 365 email account, you can begin the process of forwarding emails to an external email address. To do this, you will need to select the ‘Rules’ tab in the top navigation menu.

The ‘Rules’ tab is where you can create and manage rules for your email account. These rules allow you to automate actions for incoming or outgoing emails, such as forwarding them to another address.

By selecting the ‘Rules’ tab, you will be presented with a list of existing rules, if any have been created. This is where you will also have the option to create a new rule for forwarding emails.

Creating a New Rule

To create a new rule for forwarding emails, click on the ‘New rule’ button. This will open a window where you can specify the criteria for the rule and the action to take.

Within the rule creation window, you will be able to define conditions that need to be met for the rule to be applied. For example, you can specify that the rule should only apply to emails from a specific sender or with a specific subject.

Once you have defined the conditions, you can then choose the action to take, which in this case is to forward the email to an external email address. You will need to enter the external email address in the appropriate field.

After you have entered the necessary information, click ‘Save’ to create the rule. From that point forward, any emails that meet the specified conditions will be automatically forwarded to the external email address you specified.

Click on ‘New +’ Button

To forward an email from your Office 365 account to an external email address, you need to follow a few simple steps. First, open your Office 365 email account and navigate to your inbox. Look for the option labeled ‘New +’ and click on it.

This button allows you to create a new email in Office 365. By clicking on it, you’ll be able to compose a new email that you want to forward to your external email address. It serves as the starting point for the forwarding process.

Once you click on the ‘New +’ button, a new email window will appear on your screen. This window provides you with several fields to fill in, including the recipient’s email address, subject line, and the body of the email. You will need to enter your external email address as the recipient in order to forward the email successfully.

After you have entered the necessary information in the email fields, click on the send button to finalize the process. This will send the email to your external email address and complete the forwarding process.

Overall, clicking on the ‘New +’ button in your Office 365 email account is the first step in forwarding emails to an external email address. It opens up a new email window where you can compose and send the forwarded email. Remember to enter your external email address as the recipient when filling out the email fields before clicking on the send button.

Choose ‘Create a New Rule’ Option

Once you have set up your external email address in Office 365, you can begin the process of forwarding emails to it. To do this, you will need to create a new rule in your Office 365 account. Follow the steps below to get started:

1. Open your Office 365 account and navigate to the email settings.
2. Look for the option that says “Rules” or “Mail Flow” and click on it.
3. Select the option to create a new rule.

Creating a new rule allows you to customize the settings for forwarding emails to your external email address. This option is where you will define the criteria for which emails should be forwarded, as well as the actions that should be taken.

When creating the rule, you will be prompted to specify conditions, such as specific sender addresses or keywords in the email subject. You can also choose to apply the rule to all incoming emails if you want to forward all messages to your external email.

After setting the conditions, you will need to choose the action of forwarding the email. In this case, you will select the option to forward the email to an external address. You will then be prompted to enter your external email address.

Once you have completed these steps, you can save the rule and start forwarding emails from your Office 365 account to your external email address. Make sure to test the rule to ensure that it is working correctly.

Specify a Descriptive Rule Name

When forwarding emails from Office 365 to an external email address, it is important to specify a descriptive rule name. This will help you easily identify the rule and understand its purpose in the future.

By giving the rule a clear and concise name, you can quickly identify why the email is being forwarded and to which external address. This is especially helpful if you have multiple forwarding rules set up or if you need to modify or delete a rule at a later time.

To specify a descriptive rule name, follow these steps:

Step	Action
1	Log in to your Office 365 account and navigate to the settings section.
2	Select the “Mail” option and click on “Inbox and sweep rules” or “Mail flow rules” depending on your version of Office 365.
3	Locate the rule that forwards emails to an external address.
4	Edit the rule and look for an option to rename the rule.
5	Enter a descriptive name that clearly indicates the purpose of the rule, such as “Forward to External Email: [insert external email address]”.
6	Save the changes to the rule.

By following these steps and specifying a descriptive rule name, you can easily manage and identify your forwarding rules in Office 365. This will help ensure that the correct emails are being forwarded to the intended external email addresses and will minimize confusion or errors in the future.

Define the Condition for Forwarding

Setting up email forwarding in office 365 allows you to automatically send any incoming emails to an external email address. But before you proceed with the forwarding setup, you need to define the condition under which the forwarding should occur.

To define the condition for forwarding, follow these steps:

Step 1: Access the Exchange Admin Center

First, log in to your Office 365 account and go to the Exchange Admin Center.

Step 2: Access Mail Flow Rules

In the Exchange Admin Center, navigate to the “mail flow” section and click on “rules”.

Step 3: Create a New Rule

Click on the “plus” (+) button to create a new rule.

Step 4: Define the Conditions

In the “New rule” window, define the conditions that should trigger the forwarding. For example, you can specify that the forwarding should occur when the email is sent to a specific email address or when it contains specific keywords in the subject line or body of the email.

Step 5: Specify the Action

After defining the conditions, specify the action that should be taken. In this case, choose the option to “forward the message to” and enter the external email address to which the emails should be forwarded.

Step 6: Save the Rule

Finally, click on the “save” button to save the rule. The forwarding rule will now be active and any emails that meet the defined conditions will be automatically forwarded to the specified external email address.

By defining the condition for forwarding, you can ensure that only relevant emails are forwarded to your external email address, helping you manage your office 365 emails more efficiently.

Click on ‘Add Condition’ Button

Once you have logged into your Office 365 account and accessed the mail settings, you can proceed with forwarding your emails to an external email address. To do this, you will need to create a rule that specifies the conditions under which your emails should be forwarded.

First, locate the ‘Forwarding’ or ‘Forwarding and POP/IMAP’ tab in your mail settings. This is where you can find the options for setting up email forwarding.

Add a Condition

Within the forwarding settings, you will likely find a section that allows you to add conditions for forwarding. This is where you can specify when you want your emails to be forwarded to an external address.

Click on the ‘Add Condition’ button to begin creating your forwarding condition.

Next, you can choose from a range of conditions that will trigger the forwarding action. For example, you can set a condition to forward emails from a specific sender or with a certain subject line.

Note: It is recommended to select specific conditions that accurately match the emails you want to forward. This will ensure that only relevant emails are forwarded to the external address, minimizing the risk of unnecessary forwarding.

Once you have selected your desired condition, follow the prompts to complete the setup process. You may be asked to specify the external email address to which the emails should be forwarded.

Be sure to save your changes before exiting the mail settings. Now, whenever an email matches the condition you set, it will be automatically forwarded to the specified external address.

Set the Condition to ‘The Recipient is Located…’ Option

Once you have accessed the Office 365 email settings, you can proceed to set the condition for forwarding emails to an external email address. This is done by specifying that the recipient of the email should be located outside of your Office 365 domain.

To do this, follow these steps:

1. Click on the ‘Conditions’ tab in the email forwarding settings.
2. Under the ‘When the message arrives’ section, select the option ‘The recipient is located…’.
3. From the drop-down menu that appears, choose ‘Outside the organization’.

This condition ensures that only emails sent to external recipients will be forwarded to the specified external email address.

By setting this condition, you can have greater control over which emails get forwarded to an external email address. This can be useful in situations where you want to filter out internal emails or only forward specific types of emails to an external address.

Specify the External Email Address

To forward your Office 365 emails to an external email address, you need to specify the exact email address where you want your emails to be redirected.

Here are the steps to specify the external email address:

1. Open your Office 365 account.
2. Go to the settings or options menu.
3. Look for the “Email Forwarding” or similar option.
4. Click on the option to configure email forwarding.
5. Enter the external email address in the designated field.
6. Make sure the email address is entered correctly.
7. Save the changes and exit the settings or options menu.

Once you have specified the external email address, all your incoming emails will be automatically forwarded to that address. However, do keep in mind that depending on your Office 365 settings, the original emails may still be stored in your Office 365 mailbox.

Make sure to check your external email account regularly to access all your forwarded Office 365 emails.

Select the Action to Take

Once you have logged into your Office 365 account and accessed the email settings, you will need to select the action you want to take to forward your emails to an external email address. There are typically a few options available to choose from, depending on your email client and specific requirements.

One option is to create a new rule that will automatically forward all incoming emails to the external email address. This can be useful if you want to forward all emails, regardless of the sender or subject.

Another option is to create a rule based on specific criteria. For example, you can set up a rule to only forward emails from a certain sender or with a certain subject line to the external email address. This can help you filter out unwanted emails and ensure that only relevant messages are forwarded.

You may also have the option to manually forward individual emails to the external address. This can be done by selecting the specific email and choosing the forward option. However, this method can be time-consuming if you receive a large number of emails that need to be forwarded.

It’s important to carefully consider the action you want to take and the impact it may have on your email workflow. If you are unsure, it may be helpful to consult your IT department or refer to the documentation provided by your email client.

Set the Action to ‘Redirect the Message to…’ Option

To forward Office 365 emails to an external email address, you can set up a rule that redirects the messages to the desired external address. Here are the steps to follow:

Step	Action
1	Open your Office 365 account and go to the mailbox settings.
2	Access the ‘Mail Flow’ or ‘Rules’ section, depending on the version of Office 365 you are using.
3	Click on ‘New Rule’ to create a new rule.
4	Specify the conditions for the rule. For example, you can select ‘Apply this rule if…’ and choose the appropriate criteria such as specific senders or keywords.
5	Set the action to ‘Redirect the message to…’ option.
6	Enter the external email address where you want the emails to be forwarded.
7	Save the rule and activate it.

By setting the action to ‘Redirect the message to…’ option and providing the external email address, you ensure that all incoming emails meeting the specified conditions will be automatically forwarded to the desired external address. This can be useful if you want to keep a copy of the emails in your Office 365 account while also forwarding them to an external address.

Specify the External Email Address Again

Once you have set up the forwarding rule to send your Office 365 emails to an external email address, it’s important to double-check and confirm the correctness of the specified external email address. This is to ensure that you have entered the correct address and that your emails will be forwarded to the intended recipient.

To verify the external email address, go to your Office 365 account settings and locate the forwarding options. Here, you will find the field where you initially entered the external email address. Take a moment to carefully review the address, making sure it is spelled correctly and contains the appropriate domain and email format (e.g., [email protected]).

If you need to make any changes to the address, update it accordingly and save the changes. It’s crucial to provide the correct external email address to prevent any misdelivery or loss of important emails.

Note: It’s recommended to test the forwarding by sending a test email to your Office 365 account from an external email address. This will verify if the forwarding rule is correctly set up and if the external email address receives the forwarded emails.

By confirming and specifying the external email address correctly, you can be confident that all your Office 365 emails will be promptly and accurately forwarded to the intended external recipient, ensuring seamless communication and productivity.

Review and Enable the Rule

After setting up the rule to forward Office 365 emails to an external email address, it is important to review and enable the rule to ensure its functionality. Follow the steps below to review and activate the rule:

1. Login to your Office 365 account and navigate to the Outlook Web App.
2. Click on the “Settings” gear icon in the upper-right corner of the page and select “Options” from the dropdown menu.
3. In the Options page, click on the “Mail” tab in the left sidebar and then choose “Inbox and sweep rules”.
4. Locate the rule you set up to forward emails to an external address and review its details to make sure it is configured correctly.

To review the rule:

1. Check that the rule is set to forward emails from the correct Office 365 email address.
2. Verify that the rule has the correct external email address specified as the forwarding destination.
3. Ensure that any additional conditions or exceptions you have applied to the rule align with your forwarding requirements.

To enable the rule:

1. If you are satisfied with the rule configuration, check the box next to the rule to select it.
2. Click on the “Enable” button at the top of the page to activate the rule.

Once the rule is enabled, any incoming emails that meet the specified conditions will be forwarded to the designated external email address. It is advisable to periodically review and adjust the rule as needed.

Save and Apply the Changes

Once you have finished configuring the settings for forwarding Office 365 emails to an external email address, you need to save and apply the changes. This ensures that the forwarding rule is activated and any incoming emails to your Office 365 account are forwarded to the specified external email address.

Steps to Save and Apply the Changes:

1. Double-check your configured forwarding settings to ensure they are correct.
2. Click on the “Save” or “Apply” button, usually located at the bottom or top-right corner of the settings page.
3. Wait for a confirmation message or notification that the changes have been successfully saved.
4. Test the forwarding rule by sending a test email from another account to your Office 365 email address to verify if the external address receives the forwarded email.

By saving and applying the changes, you are enabling the forwarding feature and allowing all incoming emails to be automatically forwarded to the specified external email address. Make sure to periodically check your forwarded emails to ensure all important communication is being properly forwarded.

Question-answer:

Can I forward my Office 365 emails to an external email address?

Yes, you can easily forward your Office 365 emails to an external email address.

How do I forward my Office 365 emails to an external email address?

To forward your Office 365 emails to an external email address, you can set up email forwarding in the Office 365 admin center. Simply go to the Exchange admin center, select mail flow, and then create a new rule to forward emails to the desired external email address.

Is it possible to automatically forward all incoming emails to an external email address?

Yes, it is possible to set up a rule in Office 365 to automatically forward all incoming emails to an external email address. You can do this by creating a new rule in the Exchange admin center and specifying the desired external email address as the forwarding destination.

Can I forward only specific emails to an external email address?

Yes, you can forward only specific emails to an external email address by creating a rule in the Exchange admin center. In the rule, you can set up filters based on criteria such as sender, subject, or keywords to determine which emails should be forwarded to the external address.

What happens if I forward an email to an external email address?

When you forward an email to an external email address, a copy of the email will be sent to the external address, while the original email will remain in your Office 365 mailbox. This allows you to keep a record of the forwarded email while also sharing it with an external recipient.

Can I forward my Office 365 emails to an external email address?

Yes, you can easily forward your Office 365 emails to an external email address by setting up email forwarding rules.

What are the steps to forward Office 365 emails to an external email address?

To forward Office 365 emails to an external email address, you need to go to the Exchange Admin Center, create a mail contact for the external address, create a mail flow rule to forward the emails, and then test the forwarding rule.

Is it possible to forward only specific emails from Office 365 to an external email address?

Yes, you can set up filtering conditions in the mail flow rule to forward only specific emails based on sender, subject, or other criteria.