Step-by-step guide on changing your display name in Office 365

If you’re using Office 365, it’s important to make sure that your display name accurately reflects your professional identity. Your display name appears in email messages, documents, and other communications, so it’s crucial to keep it up to date.

In this step-by-step guide, we’ll walk you through the process of changing your display name in Office 365. Whether you recently got married, changed your name, or just want to update your professional image, the following instructions will help you get it done.

Step 1: Access your Office 365 account settings

The first step is to sign in to your Office 365 account and locate the settings menu. Depending on your version of Office 365, the settings menu may be located in different places. Look for a gear or settings icon, often found in the top right corner of the screen.

Note: If you’re using a work or school account, you may need administrative privileges to change your display name.

Step 2: Navigate to the account settings section

Once you’ve accessed the settings menu, look for an option that says “Account” or “My account.” Click on this option to navigate to the account settings section.

Step 3: Edit your display name

In the account settings section, you should see an option to edit your display name. It may be labeled as “Name,” “Display name,” or something similar. Click on this option to open the edit window.

Step 4: Enter your new display name

In the edit window, enter your new display name in the provided field. Make sure to double-check for any typos or mistakes before proceeding. Once you’re satisfied with the new display name, click “Save” or “Apply” to save the changes.

Note: Depending on your organization’s policies, your display name may be subject to approval by an administrator.

Step 5: Verify the changes

After saving the changes, navigate back to your Office 365 account dashboard to verify that your new display name has been updated. Send a test email or open a document to see how your display name appears in various contexts.

Congratulations! You’ve successfully changed your Office 365 display name. Remember to update any other accounts or profiles that may be associated with your new name to maintain consistency across all platforms.

Step 1: Access Your Office 365 Account

To change your display name in Office 365, you need to first access your Office 365 account. Here’s how you can do it:

1. Open your preferred web browser and go to the Office 365 login page.
2. Enter your username and password to log in to your account.
3. Once logged in, you will be redirected to the Office 365 dashboard.

Now that you have successfully accessed your Office 365 account, you can continue with the next steps to change your display name.

Step 2: Navigate to the Settings Menu

To change your Office 365 display name, you need to navigate to the settings menu. Follow these steps:

1.	Login to your Office 365 account.
2.	Click on the gear icon in the top right corner of the screen. This will open a drop-down menu.
3.	From the drop-down menu, select “Settings”. This will open the Settings page.
4.	In the Settings page, click on the “General” tab. This will display the general settings options.
5.	Scroll down to the “Name” section. Here, you can see your current display name and make any necessary changes.

Once you have completed these steps, you are ready to proceed to the next step and make changes to your Office 365 display name.

Step 3: Open the Account Settings Page

After you have logged into your Office 365 account, you can proceed to change your display name by opening the Account Settings page. This is where you can update your personal information and make any changes to your account.

To open the Account Settings page, follow these steps:

1. Click on your profile picture or initials in the top-right corner of the Office 365 portal. This will open a drop-down menu.
2. From the drop-down menu, select “My Account” or “Account Settings”, depending on the version of Office 365 you are using.
3. You will be redirected to the Account Settings page, where you can view and edit your personal information.

On the Account Settings page, you will find various options to manage your Office 365 account. This includes changing your display name, updating your contact information, and managing your privacy settings.

Next, let’s move on to Step 4, where we will learn how to change your display name on the Account Settings page.

Step 4: Locate the Display Name Section

Once you have logged into your Office 365 account, you will need to locate the section where you can change your display name.

To do this, follow these steps:

1. Click on the settings icon in the top right corner of the Office 365 home page.
2. A dropdown menu will appear. Click on “Options”.
3. In the left navigation pane, scroll down and click on “Account”.
4. On the account page, you will see the “Display Name” section.

In the “Display Name” section, you can enter your desired display name.

Once you have entered your desired display name, click on the “Save” button to save your changes.

It may take some time for the changes to take effect across all Office 365 services.

That’s it! You have successfully located the display name section in your Office 365 account and changed your display name.

Step 5: Edit Your Display Name

Now that you have successfully changed your Office 365 display name, you can further customize it to your preference.

To edit your display name, you will need to access your Office 365 account settings.

Here are the steps to change your display name:

1. Log in to your Office 365 account using your credentials.
2. Navigate to the settings menu by clicking on your profile picture or initials in the top right corner of the screen.
3. Select the “My account” option from the drop-down menu.
4. On the account page, locate and click on the “Edit” button next to your display name.
5. Enter your desired display name in the provided field.
6. Click the “Save” button to apply the changes.
7. Your display name will now be updated across all your Office 365 services.

Remember, your display name is how you will be identified within your organization’s Office 365 environment, so choose a name that represents you professionally.

Step 6: Save Your Changes

After updating your display name in Office 365, it is important to save your changes to ensure that they are applied to your account. Here are the steps to save your changes:

1.	Click on the “Save” or “Apply” button located at the bottom of the settings page. This will save your updated display name and apply it to your Office 365 account.
2.	Wait for a confirmation message to appear, indicating that your changes have been successfully saved.
3.	Refresh your Office 365 applications, such as Outlook or Teams, to see your updated display name reflected in the user interface.

By following these steps, you can easily save your updated display name and ensure that it is displayed correctly in your Office 365 account. Remember that your display name is how you will be identified by others within the Office 365 environment, so it is important to make sure it is accurate and reflects your desired identity.

Step 7: Verify the Change

Once you have made the necessary adjustments to your Office 365 display name, it is important to verify that the change has taken effect.

1. Access Office 365

Log in to your Office 365 account using your username and password.

2. Navigate to Account Settings

Click on your profile icon or your name on the top right corner of the Office 365 homepage. A dropdown menu will appear. Select “Account settings” from the options.

3. Check Your Display Name

In the Account settings page, locate the section that displays your personal information. Look for the “Display name” field and ensure that it reflects the desired change you made earlier.

Note: It may take some time for the updated display name to propagate across all Office 365 services.

4. Send Test Email

To further confirm the change, send a test email to a colleague or to your own email address. Check the recipient’s inbox and look for the sender’s name. It should now display the updated name.

Congratulations! You have successfully verified the change of your Office 365 display name.

Step 8: Check Your Email

Once you have successfully changed your display name in Office 365, it is important to check your email to ensure that the changes have been applied correctly.

Here are the steps to check your email:

1. Open your preferred email client or web browser.
2. Log in to your Office 365 account using your credentials.
3. Navigate to your inbox or the email folder where you typically receive messages.
4. Look for any new emails that indicate a change in your display name.
5. If you do not see any emails regarding the display name change, try sending a test email to yourself or ask a colleague to send you an email.
6. Open the test email and check the sender’s display name to ensure that it has been updated according to your changes.

If you encounter any issues or inconsistencies with your display name change, it may be necessary to contact your IT administrator or Office 365 support for assistance.

By following these steps and checking your email, you can confirm that your display name change in Office 365 has been successfully implemented.

Step 9: Update the Display Name on Your Devices

Once you have successfully changed your display name in Office 365, it’s important to update the display name on all your devices as well. This will ensure that your new name is reflected accurately across all platforms and devices you use Office 365 on.

To update the display name on your devices, follow these steps:

Device	Steps to Update Display Name
Desktop Computer	1. Open the Office 365 application on your desktop computer. 2. Click on your profile picture or initials in the upper right corner. 3. Select “My account” or “Account settings” from the dropdown menu. 4. Locate the display name field and update it with your new name. 5. Click on the “Save” or “Apply” button to save the changes.
Mobile Device	1. Open the Office 365 app on your mobile device. 2. Tap on the menu icon or the profile picture in the top left corner. 3. Select “Settings” or “Account settings” from the menu. 4. Find the display name field and edit it to reflect your new name. 5. Tap on the “Save” or “Apply” button to save the changes.
Web Browser	1. Open your preferred web browser and navigate to the Office 365 website. 2. Sign in with your Office 365 credentials. 3. Click on your profile picture or initials in the top right corner. 4. Select “My account” or “Account settings” from the dropdown menu. 5. Locate the display name field and update it with your new name. 6. Click on the “Save” or “Apply” button to save the changes.

By following these steps, you can ensure that your new display name is updated on all your devices, providing a consistent experience across Office 365.

Step 10: Update Your Display Name on Office 365 Services

Once you have changed your display name in Office 365, it is important to update your display name on all Office 365 services. This will ensure that your new name appears correctly across all platforms and applications.

Update Your Display Name on Outlook

1. Open Outlook and go to the settings menu.
2. Select “Account Settings” from the dropdown menu.
3. Click on your Office 365 account.
4. Click on “Change…” next to your current display name.
5. Enter your new display name in the provided field.
6. Click “OK” to save the changes.

Update Your Display Name on SharePoint

1. Go to your SharePoint site.
2. Click on your profile picture or initials in the top right corner.
3. Select “My Account” from the dropdown menu.
4. Click on “Edit profile” in the “About me” section.
5. Update your display name in the provided field.
6. Click “Save” to apply the changes.

By following these steps, you can easily update your display name on Office 365 services. Remember to be consistent with your new name across all platforms for better recognition and communication within your organization.

Step 11: Check the Display Name in Office 365 Apps

After completing the steps to change your display name in Office 365, it’s important to verify that the changes have applied correctly. This step will guide you through checking your display name in various Office 365 apps.

Instructions:

1. Open Outlook on your computer or mobile device.
2. Compose a new email or open an existing email.
3. Check the “From” field to ensure that your new display name is correctly displayed.
4. If the display name is not correct, double-check that you followed the previous steps correctly and try again.

Additionally, you should also check other Office 365 apps, such as Microsoft Word or Excel, to make sure that your display name is updated throughout the suite.

By following these steps, you can be confident that your display name has been successfully changed and is displaying correctly in Office 365 apps.

Step 12: Update Your Display Name in Outlook

To make sure your new display name is correctly reflected in Outlook, follow these steps:

1. Open the Microsoft Outlook application on your computer.
2. Click on the “File” tab at the top left corner of the Outlook window.
3. In the File menu, select “Options”.
4. In the Outlook Options window, click on the “General” tab.
5. Under the “Personalize your copy of Microsoft Office” section, locate the “User Information” heading.
6. Click on the “Change…” button next to your name.
7. In the “First name” field, type your updated first name.
8. In the “Last name” field, type your updated last name.
9. Click the “OK” button to save the changes.
10. Close the Outlook Options window.
11. Exit and restart Microsoft Outlook for the changes to take effect.
12. Your display name in Outlook will now be updated to the new name you provided in Office 365.

By following these steps, you will ensure that your display name in Outlook matches your preferred name in Office 365.

Step 13: Update Your Display Name in SharePoint

Now that you have changed your display name in Office 365, it is important to also update your display name in SharePoint. This will ensure consistency across all your Office 365 applications and platforms.

1. Open your SharePoint site and navigate to your profile by clicking on your name or profile picture.
2. Click on the “Edit Details” link to update your profile information.
3. Locate the “Display Name” field and make the necessary changes to reflect your updated name.
4. Click on the “Save” button to save your changes.
5. Refresh your SharePoint site to see your updated display name reflected throughout the platform.

By updating your display name in SharePoint, you ensure that your colleagues and team members can easily identify you and connect with you on the platform. Remember to keep your display name professional and consistent with your official details.

Step 14: Update Your Display Name in Teams

Now that you have changed your display name in Office 365, it’s important to update your name in Teams as well. This will ensure that your colleagues can easily identify you when you participate in chats, meetings, and other collaborative activities.

Here’s how you can update your display name in Teams:

1. Open the Teams app on your computer or mobile device.
2. Click on your profile picture or initials in the top right corner.
3. Select “Settings” from the dropdown menu.
4. In the Settings menu, click on “General”.
5. Under the “Name” section, you will see your current display name.
6. Click on the pencil icon next to your display name to edit it.
7. Enter your new display name in the provided field.
8. Click “Save” to update your display name.

Once you have updated your display name, it will be reflected throughout Teams. You can now collaborate with your colleagues confidently, knowing that your name accurately represents you.

Remember, keeping your display name consistent across Office 365 and Teams helps maintain professionalism and clarity when communicating with others in the platform.

Related Articles:
Step 1: Access Your Office 365 Account
Step 2: Navigate to Your Account Settings
Step 3: Locate the Display Name Section
Step 4: Edit Your Display Name

Step 15: Update Your Display Name in OneDrive

Once you have successfully changed your display name in Microsoft Office 365, it is important to also update it in OneDrive to ensure consistency across all your Office applications.

To update your display name in OneDrive, follow these steps:

1. Access OneDrive: Open your web browser and navigate to the OneDrive website.

2. Sign in: Enter your Office 365 username and password to sign in to your OneDrive account.

3. Go to settings: In the top right corner of the OneDrive interface, click on your profile picture or initials. Then, select “Settings” from the dropdown menu.

4. Edit profile: On the left side of the Settings page, click on “Profile” to access your profile settings.

5. Update display name: Scroll down to the “Details” section and click on the “Edit” button next to your display name.

6. Enter new name: In the popup window, enter your new display name in the appropriate field. Make sure it matches the name you have previously changed in Office 365.

7. Save changes: Click the “Save” button to apply your new display name.

8. Verify the change: To ensure that the display name has been successfully updated, go back to your OneDrive homepage and check if your new name appears correctly.

Note: It may take some time for the changes to propagate across all Office 365 services. If you do not see the updated display name immediately, give it some time and check again later.

By following these steps, you can easily update your display name in OneDrive to match the changes you made in Microsoft Office 365. This will help create a consistent and professional presence across all your Office applications.

Question-answer:

Can I change my display name to anything I want?

Yes, you can change your display name to anything you want within the character limits set by Office 365. However, it’s important to keep in mind that your display name should be professional and appropriate for the workplace. It’s recommended to use your real name or a variation of it to maintain consistency and clarity.

Is it possible to change my display name more than once?

Yes, you can change your display name in Office 365 multiple times if needed. The process is straightforward and can be completed within a few steps. However, frequent changes to your display name may cause confusion among your colleagues or contacts, so it’s advisable to stick to a consistent name unless there is a valid reason to change it.

Will changing my display name in Office 365 affect my email address?

No, changing your display name in Office 365 will not affect your email address. The display name is simply the name that appears when others receive emails or see your profile. Your email address will remain the same, and people can still use it to send you emails. Only the way your name is presented will be updated.

Do I need administrative privileges to change my display name in Office 365?

No, you don’t need administrative privileges to change your display name in Office 365. Any user can change their own display name by accessing their profile settings. However, if you’re looking to change the display names of multiple users or make changes to other administrative settings, you may need to have administrative privileges or contact your organization’s Office 365 administrator.